1 General
1.1 Lochaber RFC registered at Banavie, Fort William, Inverness-Shire, PH33 7LY takes the privacy rights of our members and visitors to our website www.lochaberrfc.co.uk seriously. We are the data processors and will collect and process your personal data in accordance with the General Data Protection Regulation (EU) 2016/679.
1.2 This privacy policy explains how we collect and use your data when you use the our website as a registered user and when you visit our website.
1.3 If you are a non-registered user please see sections 5 and 6 of this policy which provide specific details regarding how we process your personal data.

2 Your data
2.1 For the purposes of this privacy policy, "Your Data" means any information about you from which you are personally identifiable, including without limitation your name, age, address, role at club, email address and mobile telephone number (and where applicable, your login name and password) and other information from which you can be identified (such as video footage or photographs) which you (or a third party) may disclose to us or otherwise via our website at any time.

3 How we collect your data
3.1 We may collect and process Your Data in the following circumstances:
3.1.1 when you register to use Lochaber.co.uk;
3.1.3 whenever you or a third party provide Your Data on an online form on our website (for example, when you submit video, images and other material via android and mobile applications, when you enter competitions or free prize draws etc);
3.1.4 when you register or provide your personal information for to become a member of Lochaber Rugby Club;
3.1.5 whenever you a player or member form and discolse information; and
3.1.6 whenever you disclose Your Data to us, or we collect Your Data from you, in any other way, through Lochaber.co.uk or otherwise.
3.2
We may also collect data in the following ways:
3.2.1
Cookies - Our Site uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site. For detailed information on the cookies we use and the purposes for which we use them see our website host Pitchero.com Cookie Policy.

4 How we use your information
4.1 We use Your Data for our own legitimate interests, in order to:
4.1.2 process your registration to Lochaber RFC and its services;
4.1.3 provide you with information, products or services that you request from us;
4.1.4 allow you to participate in interactive features of our service, should you choose to do so;
4.1.5 notify you about changes or updates to Lochaber RFC;
4.1.6 process and deal with any complaints or enquiries made by you;
4.1.7 contact you for marketing purposes and share Your Data with third parties (see sections 9 and 10 of this policy for further details).

5 Non-registered user data
5.1 Where you do not have an account with us and your personal data is uploaded to our website we may share your personal data such as your name, position, photographs, video footage and times and dates of sporting matches you participate in to the Press Association for the purpose of sports coverage and third party platform/social media organisations. We do not share or syndicate personal data relating to children under the age of 14. You have the right to object to us using Your Data in this way at any time by contacting us using the details in section 18 of this policy in addition to your other rights set out in section 15.

6 Retention of your data
6.1 Where you are a registered user of lochaberrfc.co.uk, subject to exercising your rights detailed in section 15 of this policy, Pitchero.com will retain Your Data for as long as you remain an active user of your account. Where there has not been any activity on your account for three years we will contact you to check you still wish to retain your account with us. Where you decide to cancel your account or we do not hear further from you, your account will be de-activated and Your Data will be deleted. Where you have subscribed to receive marketing correspondence from us we will keep your personal data for marketing purposes whilst your account remains active and for the period of time referred to above. This is subject to exercising your right to unsubscribe from receiving such correspondence at any time.
6.2 Where you are a non-registered user or a registered user whose personal data has been uploaded to the club website, Pitchero.com will store Your Data on our software for the benefit of your club for as long as your Club requires (we do not use this information for our own purposes).
6.3 Lochaber RFC will retain your data for the duration of your membership and will ensure that your data is kept up-to-date by contacting you on a periodic basis. If you would like to update your information held with us you may contact us at any time or amend your information by using your website account.
6.4 Lochaber RFC will only retain your data for as long as you’re a registered member of the club or if you cancel your membership wither in person or online. We will ask you to cancel and request your online account is removed by Pitchero.com. Your Data will be destroyed on request or at the end of your membership.

7 Supplier data
7.1 We will collect details such as a contact name, email address, telephone number and bank details in order to contact you about goods and/or services we have ordered from you, to place further orders and to pay you for the goods or services supplied. We may share your data with our club committee to manage our relationship with you and we will keep the personal data for as long as we require your goods and services and for a period of 6 years further to being provided with the goods/services. You may exercise any of the rights referred to in section 15 of this policy in relation to your personal data.

8 If you fail to provide personal data
8.1 Where we need to collect personal data by law or under the terms of a contract we have with you and you fail to provide the data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with our goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. In some circumstances, we are required to collect and record personal and sensitive information from individuals for the protection of others and in the public interest.

9 Marketing
9.1 In addition to the uses described in sections 2 to 7 above, we may also use Your Data for our legitimate interests including for marketing, market research and related purposes, such as:
9.2 providing you with information about our products and services;
9.3 asking you to participate in market research, for example surveys about our club or services. We will always try to tell you before you participate in a survey how any information you provide in the survey will be used.
9.4 we will always inform you before collecting Your Data if we intend to use Your Data for marketing, market research and related purposes.
9.5 Your right to opt-out - You have a right to opt-out of receiving any marketing information (from ourselves and/or a third party) at any time. To opt-out of receiving such information you can:
9.6.1 amend your preferences accordingly in your on-line account; or
9.6.2 use the facility contained in any marketing communication you receive; or
9.6.3 email us at lochaberrugbyclub@gmail.com
9.6.4 where you have subscribed to receive marketing correspondence from us we will keep personal data for the period set out in section 6.1 of this policy.

10 Disclosure of your data to Third Parties
10.1 in addition to the third parties mentioned above, we may disclose Your Data to third parties for our legitimate interests as follows:
10.1.1 to our club staff to administer your on-line account;
10.1.2 to payment providers to process online payments for our goods and/or services;
10.1.3 Pitchero.com may use this data to perform website administration – please see their Privacy Policy for more information;
10.1.4 to the Press Association for the purpose of press coverage;
10.1.5 to the police, regulatory bodies or legal advisers in connection with any alleged criminal offence or suspected breach of the Terms of Service or where We are under a duty to disclose or share Your Data in order to comply with any legal obligation;
10.1.6 to governing and representative bodies of sport and recreation including local and county league’s to improve the management and co-ordination of sport within their territory, undertake marketing and survey participation (where we have your consent).

11 Cross border data transfers
11.1 Some of Pitchero.com’s third party software providers may transfer and process Personal Data outside of the European Economic Area (“EEA”). Adequate levels of protection approved by the European Commission are in place for the security of your personal data through the software providers certification under the EU-US Privacy Shield.

12 Data security
12.1 To access lochaberrfc.co.uk You have been provided with (or where You have chosen) a password which enables you to access certain parts of this website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone and we will not ask you for your password.
12.2 Any information provided to Lochaber RFC directly, once received, will be stored with the strictest regard to the safety and security of Your Data. To understand how Pitchero.com will store and handle your data please see their Privacy Policy.

13 Links to other websites
13.1 Lochaberrfc.co.uk may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these when you leave our Site, we encourage you to read the privacy notice/policy of every website you visit.

14 Legal basis for processing your personal data
14.1 We will only use your personal data where the law allows us to. Most commonly, we will use your personal data in the following circumstances:
14.1.1 for performance of a contract we enter into with you e.g. your membership;
14.1.2 where necessary for compliance with a legal or regulatory obligation we are subject to; and
14.1.3 for our legitimate interests (as described within this policy) where your interests and fundamental rights do not override these interests.

15 Access to, updating, deleting and restricting use of your data
15.1 It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about you changes. Where you are a registered user of Lochaberrfc.com you may update your data contained in your on-line account at any time).
15.2 Data protection legislation gives you the right to object to the processing of your personal data in certain circumstances or withdraw your consent to the processing of your personal data where this has been provided. You also have the right to access information held about you and for this to be provided in an intelligible form. If you would like a copy of some or all of your personal data, please send an email to lochaberrugbyclub@gmail.com.
15.3 You can also ask us to undertake the following:
15.3.1 update or amend Your Data if you feel this is inaccurate;
15.3.2 remove Your Data from Our database entirely;
15.3.3 send you copies of Your Data in a commonly used format and transfer Your Data to another entity where you have supplied this to us, and we process this electronically with your consent or where necessary for the performance of a contract;
15.3.4 restrict the use of Your Data.
15.4 We may request specific information from you to help us confirm your identity and your right to access/provide you with the personal data we hold about you or make your requested changes. Data protection legislation may allow or require us to refuse to provide you with access to some or all of Your Data/comply with requests made in accordance with your rights referred to above. If we cannot provide you with access to Your Data, or deal with any other request we receive, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
15.5 Please send any requests relating to the above to lochaberrugbyclub@gmail.com specifying your name and the action you would like us to undertake. Where you are a registered user please also supply the email address you used to register with us and your username.

16 Right to withdraw consent
16.1 Where you have provided your consent to the collection, processing and transfer of your personal data, you may withdraw that consent at any time. This will not affect the lawfulness of data processing based on consent before it is withdrawn. To withdraw your consent please contact us at lochaberrugbyclub@btinternet.com.

17 Changes to our privacy policy
17.1 Any changes we may make to this privacy policy in the future will be posted on this page. We encourage you to check this privacy policy from time to time for any updates or changes to the privacy policy.

18 Contact us
18.1 If You have any questions, comments or requests regarding this policy or how We use Your Data please contact us at lochaberrugbyclub@gmail.com.

Lochaber RFC

1. RUGBY TOUR 2025